Who can have new opportunities recognized on the Student Experience Record (SER)

All student leaders* who organize eligible activities can have them recognized on the Student Experience Record (SER).

*Student leaders: All student organizations who want to have their activities recognized on the SER must be first registered and recognized by either:

  1. an undergraduate faculty student association (i.e., AUS, POTUS, etc.)
  2. an undergraduate departmental association
  3. a post graduate student association (PGSA)
  4. a student organization, club or services registered under a 成人大片 student association (I.e., SSMU, faculty association, etc.)
  5. an independent student organization formally affiliated with 成人大片 University

How student organizations can add new opportunities to the SER

  1. Check to see if your opportunity meets the eligibility guidelines. If your opportunity meets our eligibility guidelines, then continue to step 2. If not, please contact experiencerecord [at] mcgill.ca (experiencerecord[at]mcgill[dot]ca) for additional information.
  2. Select the opportunity type that is best applicable to you:

Student Organization Executives

Experience Type: All executive positions that have been submitted by student organizations will appear under the Student Governance and Leadership experience type.

Student Group Registration & Recognition Timeline

The SER Team in CaPS is still developing the submission process for student organization recognition. More information will be forthcoming during the 2025-2026 academic year.

  1. March: The Student Experience Record Team will contact organizations that recognized students on the CCR during the 2024-2025 academic year with instructions for recognizing their student execs. In the past, we have used the to collect submissions.

    Student organizations that did not previously recognize students on the CCR will be able to contact the SER team to express their interest by emailing experiencerecord [at] mcgill.ca (experiencerecord[at]mcgill[dot]ca).
  2. March-May: The Experience Record  team will add recognition for all executive members to their ERs, and you will be notified via email once this has been completed.

Volunteer Recognition

Experience Type: All volunteer opportunities that have been submitted by a student leader will appear under the Student-Led Initiatives experience type.

Step 1: Approval Process

Before a volunteer opportunity can be recognized on the SER, a student leader must complete the .

  • Note: You must complete one form for every volunteer opportunity that you would like to have recognized on the ER.

Step 2: Tracking and Submission

You must submit the list of volunteers to us by completing the .

Template: To facilitate tracking of volunteers, you can download and use this template (Excel file): File Template - Volunteer List

  • Note 1: Lists must contain students' @mail.mcgill.ca email addresses. We do not accept non-成人大片 email addresses.
  • Note 2: We no longer accept lists of participants by email. Please read the Data Security statement below to make sure you securely store and transfer student information.

Personal or Professional Development Activities

Experience type: All personal or professional development activities that have been submitted by a student organizations will appear under the Student-Led Initiatives experience type.

Step 1: Approval Process

Before a workshop/event opportunity can be recognized on the SER, a student leader must complete the .

  • Note: You must complete one form for program that you would like to have recognized on the SER.

Step 2: Tracking and Submission

Submit the list of volunteers to us by completing the .

  • Note: You must submit students' @mail.mcgill.ca email addresses. We do not accept non-成人大片 email addresses. Any students with non-成人大片 email address will not receive recognition.

Template: To facilitate tracking of your participants, you can download and use this template (Excel file): File Template - Workshop Attendance List

Note: We no longer accept lists of participants by email. Please read the Data Security statement below to make sure you securely store and transfer student information.

Data Security and Student Information

成人大片 University takes student privacy and data security seriously. Event attendance and volunteer lists are considered confidential student information that should be stored and transferred in accordance with 成人大片 policies.

  • Do not send any student information via email. Lists of student participants can be transferred to us by completing the (must sign in with your 成人大片 credentials).
  • Never store student information in cloud systems that have not been authorized by 成人大片 IT, such as Google Drive or Dropbox.

Please read the to learn where and how student data may be stored and transferred.