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Academic standing and course regulations

On this page: Probationary standing听触 Unsatisfactory standing听触 Policy on Course Repetition and Degree-Relevant Coursework 触听Committee on Academic Standing

Rules for academic standing in the Faculty of Agricultural and Environmental Sciences

Probationary standing

When your CGPA (or TGPA in the first term of the program) falls below 2.00, your academic standing becomes probationary.

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If you are in probationary standing, you cannot register for more than 14 credits per term.

While in probationary standing, you must achieve a TGPA of 2.50 to continue in probationary standing or a CGPA of 2.00 in order to return to satisfactory standing. Failure to meet at least one of these conditions will result in unsatisfactory standing. In the fall term, this will be interim unsatisfactory standing and the rules for probationary standing will apply.


Unsatisfactory standing

When your CGPA (or TGPA in the first term of the program) falls below 1.50, your academic standing becomes unsatisfactory and you must withdraw. In the fall term, this will be interim unsatisfactory standing and the rules for probationary standing will apply.

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If you are in unsatisfactory standing, you may not continue in your program. You may apply for readmission only after your registration has been interrupted for at least one term (not including summer term).

Upon readmission, your standing will be unsatifactory/readmit and you must achieve a CGPA of 2.00 to return to satisfactory standing or a TGPA of 2.50 for probationary standing. If you fail to meet at least one of these conditions, you will be required to withdraw permanently.

Dietetic students have in place.


Policy on Course Repetition and Degree-Relevant Coursework

This policy helps students understand when they can repeat a course and how repeated courses affect their academic record and GPA. It also explains which courses count toward your degree, so you can stay on track with your program requirements.听

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Updated October 21, 2025

1.1 Course Repetition

Students who have obtained a passing grade in a required or complementary course (C or higher), or an elective course (D or better), are not permitted to repeat the course.

  • If a student registers again for a course in which they already earned a passing grade, the faculty has discretion to withdraw or administratively flag (E-flag) the course.
  • In both cases:
    • The grade will not count toward the CGPA;
    • The credits will not count toward the degree;
    • Tuition and fees will not be refunded if the withdrawal with refund deadline has passed.

Students who have obtained a grade of D, F, J, or W in a required or complementary course must repeat the course (or an approved substitute) to satisfy degree requirements.

  • In such cases, both the original and repeated course grades will appear on the transcript and will be included in the CGPA calculation.
  • Course credits will be granted only once.

1.2 Degree-Relevant Coursework

Students are expected to register only in courses that satisfy the requirements of their degree or minor program (i.e., required courses, complementary courses, or approved electives).

Courses taken outside of degree requirements, including extra electives beyond the program maximum, will be E-flagged and excluded from both the degree credit count and the CGPA calculation.

The provisions of Policy 1.1 above also apply to these courses.

1.3 Exceptions

Any exceptions to Policy 1.1 or Policy 1.2 require prior written approval from the Associate Dean (Student Affairs) of the Faculty of Agricultural and Environmental Sciences.

1.4 Multiple Failures of the Same Course

Students who fail the same course twice must obtain approval to attempt the course a third time. Applications must be submitted to the Committee on Academic Standing. To obtain an application form, please saoadvisor.macdonald [at] mcgill.ca (email the Faculty Advisor).

A student who fails the same course three times will be required to withdraw from their program of study in the Faculty of Agricultural and Environmental Sciences.

Committee on Academic Standing

The Committee on Academic Standing (CAS) deals with academic situations that are not routine. Faculty and University regulations do not cover all possible situations, so the Committee reviews requests that fall outside the rules. The Committee is made up of representatives from the academic staff, administrative personnel and students.

The Chair prepares the case for presentation to the Committee members. The Committee approaches each case in a positive way, and attempts to find sufficient justification for the request in the evidence provided.

The Committee is able to take into account a wide variety of information such as data on transcripts, supporting documentation from advisors or instructors, etc.

Submitting a request for consideration

To obtain an application form for the CAS committee, please saoadvisor.macdonald [at] mcgill.ca (email the Faculty Advisor).

Submittimg a request

Requests must include:

  • Completed CAS application form signed by the student and academic advisor
  • Letter of explanation from the student justifying the request in detail
  • Appropriate supporting documents, as outlined in the CAS application
  • Supporting documentation from advisors or instructors should be sent directly to the Chair of the Committee by email

Drafting a letter of explanation

The letter of explanation from the student must include:

  • The student鈥檚 name and 成人大片 ID
  • A clear statement of the request (e.g. substitute course X with course Y)
  • A clear explanation of the reason for this request (e.g. conflicts, etc.)
  • A clear justification of the request (e.g. similarity between courses, etc.)

The Committee's decision

The Committee's decision will consist of one of four possibilities:

  • The request is approved
  • The student is asked to supply more information because the Committee finds that the request is not adequately justified (to expedite the procedure this may also be done during case preparation by the Chair)
  • The request is denied
  • Some other decision as needed to deal with the situation

After the case has been reviewed at a Committee meeting, the Chair informs the student of the Committee's decision by email within several days. Normally, the Committee meets every two weeks and the decisions are reported at a regular monthly Faculty meeting.

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